PTAB Bar Association Data Privacy Statement

Last updated: May 9, 2018

It is the PTAB Bar Association’s utmost concern to constantly improve its services in order to best meet the needs of its audience and customers. To this end, the PTAB Bar Association may collect and store certain information, including personal data of people like you. The PTAB Bar Association takes the protection of your personal data very seriously in all of its business processes. This Data Protection Statement is meant to help you understand how data is collected, processed and stored to meet legal requirements and the PTAB Bar Association’s data protection standards.

By providing personal data to the PTAB Bar Association, you agree to be legally bound by and explicitly consent to this Data Protection Statement, as it may be amended from time to time. If you do not agree to this Data Protection Statement or cannot form a legally binding contract, the PTAB Bar Association would not be able to process your personal data.

 

1. Scope of this Data Protection Statement

This Data Protection Statement applies to all services offered by the PTAB Bar Association.

This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise the PTAB Bar Association services or other digital assets that may contain a link.

 

2. Data Collected and Method of Collection

2.1  In general

The PTAB Bar Association collects general and personal data concerning you from:

  • you when you provide your details to the PTAB Bar Association;
  • participants at the PTAB Bar Association’s meetings and events;
  • users of the PTAB Bar Association’s websites; and third parties (such as online service provider or single sign on authority).

Following the reception of the data, an electronic profile is created in the PTAB Bar Association’s database for each person or entity (the “Contact Profile”).

The Contact Profile may contain but is not limited to:

  • name;
  • gender;
  • date of birth;
  • address;
  • phone numbers;
  • email addresses;
  • organization or company of employment and/or job title;
  • field of activity and/or interest;
  • credit card references/numbers;
  • accommodation preferences;
  • other communicated preferences;

 2.2  Cookies Policy

We use cookies on our Website. By continuing to browse our website or close the cookies banner, you consent to the use of cookies.

Our Cookies Policy explains what cookies are, how we use cookies, how third-­parties we may partner with may use cookies on the Service, your choices regarding cookies and further information about cookies.

What are cookies?

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third­-party to recognise you and make your next visit easier and the service more useful to you. Cookies can be “persistent” or “session” cookies.

How the PTAB Bar Association uses cookies?

When you access our website, service providers may collect data of a technical nature in a variety of ways. We use cookies for the following purposes:

  • to enable certain functions of the website,
  • to provide analytics,
  • to store your preferences ad personalize the content,
  • to improve the user experience
  • to enable advertisements delivery, including behavioural advertising
  • to share on social networks

We use both session and persistent cookies on the Service and we use different types of cookies to run the Service: ­

  • Essential cookies

We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.

  • Third­-party cookies

In addition to our own cookies, we may also use various third­-parties cookies to report usage statistics of the Service, deliver advertisements on and through the Service, and so on.

What are your choices regarding cookies?

If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser:

  • For Internet Explorer™ : https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
  • For Safari™ : https://support.apple.com/en-us/HT201265For Chrome™ : https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en
  • For Firefox™ : https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored
  • For Opera™ : http://help.opera.com/Windows/10.20/en/cookies.html
  • ..

Please note, however, that if you delete cookies or refuse to accept them, some features of the PTAB Bar Association website may not work properly, you may not be able to store your preferences, and some of our pages might not display properly.

Where can you find more information about cookies?

If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to decline the use of cookies. You can learn more about cookies and the following third­-party websites:

  • AllAboutCookies: http://www.allaboutcookies.org/
  • Network Advertising Initiative: http://www.networkadvertising.org/

 

3. Purpose of Data Collection

The PTAB Bar Association uses the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect the PTAB Bar Association and its users. The PTAB Bar Association does not collect more data than is necessary to fulfil such purposes.

In addition to creating Contact Profiles, the PTAB Bar Association uses your data for the following purposes and for which you give your consent:

New products and services: With the goal of improving services and based on the data given to the PTAB Bar Association, the PTAB Bar Association may send you additional information related to your current or future event(s) and/or trip(s). An example might be a list of restaurants near a specific hotel in the destination city or parking facilities at the departure airport.

Promotion and marketing: The PTAB Bar Association may use your data to personalize your experience on the PTAB Bar Association website by presenting advertisements that are more relevant to you, to send you marketing communications that we believe may be of interest to you, including information about our services, case studies, thought leadership or whitepapers, blog updates, etc. For example, the PTAB Bar Association may use third party service providers to present services and offers tailored to the preferences and interests demonstrated by your online activity over time. The PTAB Bar Association may use your data for promotion and marketing purposes for the PTAB Bar Association. The PTAB Bar Association may use the data to analyse trends in order to propose other services to its clients, such as new events or other services.

Technical data: The PTAB Bar Association, or third parties instructed by the PTAB Bar Association, evaluate this data purely for statistical purposes and only in an anonymised form, in order to optimize the PTAB Bar Association’s website and increase user-friendliness, efficiency and safety. The PTAB Bar Association may in particular use technical data to measure the success of the PTAB Bar Association marketing campaigns, compile statistics about the PTAB Bar Association’s website usage and response rates, and use aggregated personal data calculate the percentage of the PTAB Bar Association’s users who have a particular telephone area code.

Other purposes: The PTAB Bar Association may use your data as the PTAB Bar Association believes to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce the PTAB Bar Association’s terms and conditions; (e) to protect the PTAB Bar Association’s operations; (f) to protect the PTAB Bar Association’s rights, privacy, safety or property, you or others; and (g) to allow the PTAB Bar Association to pursue available remedies or limit the damages that the PTAB Bar Association may sustain.

The PTAB Bar Association will ask your consent before using data for a purpose other than those that are set out in this Statement subject to mandatory laws.

 

4. Duration of Storage

General and personal data will be kept by the PTAB Bar Association only as long as reasonably necessary taking into consideration its need to answer queries or resolve problems, to provide improved and new services and to comply with legal requirements. The PTAB Bar Association will retain general and personal data during a maximum period of five years if no specific legal requirement. You may cancel/delete your PTAB Bar Association account by sending an email to kristen.leikwold@ptabbar.org.

 

5. Location of Storage and Controller of Data Base

The Contact Profiles that the PTAB Bar Association maintains are stored in a cloud-based central database.

 

6. Your Duties

You must ensure that the data you provide us with are:

  • correct
  • accurate;
  • current;
  • truthful; and
  • compliant with any applicable laws.

In particular, since the PTAB Bar Association will mainly use email communications with you, you are required to notify us of any modification of your email address. Alternatively, you can directly update your Contact Profile.

 

7. Transfer and Communication of Data

7.1  In general

You hereby agree and give your consent to the PTAB Bar Association to transfer and communicate your data as follows:

  1. Transfer to third-parties: The PTAB Bar Association works with certain third parties to obtain support services in connection with meetings and events services and/or other services, such as emergency online booking services, hotel booking services, ground transportation requirements or airline ticket issuance, badge provider and, in some cases, personal data will be shared with these third parties in order to pursue the PTAB Bar Association’s mission and goals. The PTAB Bar Association may also transfer personal data to third parties at the request of its Clients. For example, for data consolidation or emergency tracking services. The PTAB Bar Association may transfer your data to third parties for promotion and marketing purposes as outlined under above. The PTAB Bar Association may also transfer your data to a third-party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of the PTAB Bar Association business, assets or stock (including in connection with any bankruptcy or similar proceedings). Prior to a transfer, third-parties (except for travel suppliers and authorized transfers such as within the EU) are required to sign a data transfer agreement with the PTAB Bar Association that requires them to follow the applicable data protection laws.
  2. Regulatory transfers: The PTAB Bar Association may be required by law to transfer data to governments and regulatory and/or supervisory authorities.

8. Security and Organizational Measures

To ensure the safety of your data on the PTAB Bar Association’s website and systems, the PTAB Bar Association has implemented appropriate technical, contractual, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws. However, we cannot and do not guarantee the security of your personal data and therefore cannot assume any liability in this respect.

Only authorized PTAB Bar Association staff, third party companies’ (i.e. service providers) staff or our PTAB Bar Association’s authorized staff (who have contractually agreed to keep all information secure) have access to your personal data. All PTAB Bar Association staff who have access to your personal data are required to adhere to the staff confidentiality regulations and all third-party employees who have access to your personal data have signed non-disclosure agreements. In addition, data transfer agreements are in place with third-party companies that have access to your personal data to make sure these data remain secure.

 

9. Your Rights

In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your Data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to lodge a complaint with a supervisory authority.

Under certain conditions you also have the right to have your personal data that is stored by the PTAB Bar Association blocked and deleted, unless the PTAB Bar Association has to keep these data for legitimate business or legal purposes. For more information, you should contact Kristen.leikwold@ptabbar.org.

The PTAB Bar Association gives you many choices regarding the PTAB Bar Association’s use and disclosure of your personal data for marketing purposes. You may opt-out from receiving future electronic marketing messages from the PTAB Bar Association and request that we not share your personal data with unaffiliated third parties for their marketing purposes. The PTAB Bar Association will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out as described above, the PTAB Bar Association will not be able to remove your personal data from the databases of unaffiliated third parties with which the PTAB Bar Association has already shared your personal data (i.e., to which we have already provided your personal data as of the date that we implement your opt-out request). Please also note that if you do opt-out of receiving marketing-related messages from the PTAB Bar Association, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.

 

10. Changes

This Statement may be revised and updated by the PTAB Bar Association from time to time to comply with statutory data protection and privacy laws. The PTAB Bar Association will post any statement changes on its website and, if the changes are significant, the PTAB Bar Association will send a notice to the e-mail address provided in your Contact Profile.

 

11.Contact

If you need further assistance, please contact Kristen.leikwold@ptabbar.org.